Preventive maintenance
Plan fleet maintenance based on mileage, engine hours, or time intervals to avoid critical breakdowns.
Unplanned repairs
Control the time, costs, and spare part inventory of ongoing repair works to bring your fleets back into action faster.
Routine inspections
Perform daily driver tests and pre-trip vehicle inspections and store the results in the HEED platform.
Fuel management
Monitor fuel fillings and costs, sometimes reaching 60% of a fleet's operating budget.
How to control fleet maintenance with HEED?
This video provides a complete software overview and guides you through its core features step by step.
Fleet Maintenance software features
Vehicle maintenance dashboard
HEED displays comprehensive fleet maintenance statistics and analytics on one screen:
- Ongoing, due, and overdue service operations;
- Vehicle, driver, and trailer availability statistics;
- Maintenance expenditure analytics, including cost per kilometer/engine hour, fuel expenses, and total costs.
The dashboard helps you understand if you are missing maintenance, spending too much, and have enough vehicles operating to do the job.
Service operations
In HEED, a Service is like a maintenance plan, comprising a particular set of works, timing, spare parts, and costs. When you assign it to a vehicle, HEED registers this activity in the system, and you can track it.
HEED displays the list of upcoming, ongoing, and archived services
–
oil change, engine check, car wash, etc. – in line with assigned vehicles and terms of completion. Moreover, a technician can attach a document
– e.g., a checklist, log cart, or receipt – to a Service as proof of work.
Maintenance intervals
In HEED, an Interval is a maintenance template created for a particular vehicle type or group. Usually, Intervals contain multiple Services and trigger conditions – based on time, mileage, & engine hours.
When one or more conditions are fulfilled, an Interval automatically creates a Service for pre-selected vehicles and alerts a fleet manager. Later, he can edit the Service manually if new circumstances occur.
Vehicle information
HEED stores maintenance-related data on each vehicle and brings it to fleet managers' fingertips:
- Vehicle profile with mileage and engine hours in figures and charts;
- Fuel fillings with the exact date, fuel type, volume, and cost;
- Maintenance expenditures, including the costs per 1 km, engine hour, or liter of consumed fuel;
- Assigned Services and Intervals with the option to edit them;
- Real-time vehicle location.
Line Item Library
Fleet managers can enter the information on spare parts or labor types and costs into the Line Item Library.
Later, they can add any of those items to Services or Intervals in a few clicks instead of entering the same information every time.
Maintenance alerts
HEED updates fleet managers on maintenance progress and oversights, including new, overdue, closed, and rejected Services.
Maintenance reports
HEED stores vehicle maintenance history for five years and displays the data in reports, including:
- Archived services;
- The ratio of closed to rejected and overdue Services;
- Fuel fillings and expenses;
- Labor and spare parts;
- Total costs and other maintenance-related data.
View it in HEED or export it to an Excel file in one click.
1-5pl MANAGEMENT ecosystem
At Telematics Colombo 2023, KLOUDIP introduces the solution for
3PL logistics, distribution, and retail delivery. Imagine 3PL customers, service providers, and fleet owners collaborating in a single interface to get goods delivered swiftly and at a low cost. That’s what you’ll see at the event.
Why manage fleet maintenance with HEED?
Rare breakdowns
Get more work done with fewer vehicles standing idle at the garage.
Low-cost maintenance
Avoid costly repairs by providing timely maintenance.
Longer vehicle lifespan
Invest a penny in maintenance instead of buying new vehicles.
Automated processes
Assign Services in bulk & generate maintenance reports with a click.
Cost-effectiveness
Track spare parts, labor, and car care expenses, and optimize your budget.
Paperless processes
View detailed work logs; track inventories & costs on your laptop.